Audience Dialogue

Submitting work by email

Most Audience Dialogue online courses require weekly submissions of assignments and learning journals by email. To write these using only email software is not a good idea, because there's a strong chance that something will go wrong. You might lose it all, and have to start again.

To be safe, we suggest...

1. Write the assignment first in a word processor or text editor (Wordpad is fine, if you're using Windows)

2. Save that file, with an obvious name - e.g. Learning journal week 1.doc. To find it again easily, create a folder named for the course (e.g. Basic Audience Research, and save every document about the course in that folder. If the computer is not yours, you could save the documents on a floppy disk or USB flash drive.

3. Select all the text you have just written (control A) - it will be highlighted in a different colour

4. Copy the text you have just selected

5. Start a new email message to . In the Subject line of the email, write the course name and the session number - e.g. Basic Audience Research, session 1

6. Paste the text you have copied (in step 4) into that email

7. Send that email message.

That way, you don't lose all your work if some part of the system fails. You also have a file that you can keep.

There is no need to write the assignment in a word processor and send it as an attachment to the email. Plain text email is fine: it can't carry viruses, it's quicker and cheaper to send (because the files are small), and when we print it out it will always have the sender details - your name and the date.

If you mustsend a word-processor document, please make sure that you follow all these steps...

(a) Remember to put your name on the document (in the page header is best - so printed pages won't go astray at our end).
(b) If there's more than one page, insert page numbers in a header or footer, and show how long the document is, either writing END at the end, or showing the total number of pages in the header or footer - e.g "page 1 of 3".
(c) Save it in RTF or TXT format - preferably not DOC, which can carry viruses.
(d) Remember to attach the attachment to the email! (So obvious, but often forgotten.)

Now you can see why plain text email is easier - there's less to go wrong.

Refer also to our page on Learning Journals, also called Reflective Journals, to assist your learning outcomes.